A Beginners Guide to Small Business Bookkeeping

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This means data like your customers’ credit card details or your employee’s social security numbers are at risk. If you’re a small business owner new to QuickBooks, the Intuit ProAdvisor program is a great way to get short and long-term assistance with bookkeeping on QuickBooks. This program will connect you with local CPA and bookkeeping experts who specialize in QuickBooks and can help you with everything from basic usage to taxes, corporate structure, and more. For small business owners, accounting can quickly become an overwhelming task.

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QuickBooks has several keyboard shortcuts for Windows and Mac that can make quick work of common actions. QuickBooks Online offers a vast number of written and video tutorials. Take the time to watch and read as many of them as you can. Direct documentation from QuickBooks can solve many business owner’s basic questions and problems.

Tip 13: Make Use of Support Options

To select a list box entry and choose a dialog box’s suggested command button, double-click the entry. For businesses that want the ability to accurately organize their money without excessive labor and time commitments, QuickBooks is the perfect choice. In fact, it gives the user detailed insights of their personal accounts and financial portfolio which can help you to gain a greater understanding of their overall financial situation.

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At the beginning of the year, take a look at the list of deductible expenses and determine which categories you’re most likely to spend money in. Consider creating a labelled file folder for each of these expense categories. This way, when you make a purchase, you can immediately file the receipt in the applicable expense category, saving you time when you need to make your expense calculations. Maybe you ordered some supplies but didn’t end up using them.

How to use QuickBooks Online

Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. Merchant Maverick’s ratings are not influenced by affiliate partnerships. QuickBooks Support has a number of articles and step-by-step video tutorials to walk you through many of the software’s features. You can also sign up for webinars directly through QuickBooks. You can also check out Merchant Mavericks QuickBooks Pro 101 series for easy-to-follow tutorials for some of the most commonly used features in QuickBooks Desktop. The best way to get the most out of QuickBooks Online is by learning the software.

To perform a common QuickBooks 2022 task related to a window, right-click to display a shortcut menu. In a register, select and right-click a specific transaction; in a list, right-click an item; in a form, display a transaction and right-click a blank area of the form. Keyboard shortcuts can be easily used in QuickBooks by pressing a few keys on your keyboard. In QuickBooks Online, you can find all the shortcuts by pressing Ctrl + Alt + ? Some commands are similar for QuickBooks Desktop, but you can find the full list of QuickBooks Pro shortcuts directly through QuickBooks Support.

In this case, you can still pay your taxes as a lump sum at the end of the year. However, if your business was steady this year and you once again owe over $3,000, you’ll need to start paying by quarterly instalments. QuickBooks Online is the easier choice for users with little or no prior accounting experience. QuickBooks Desktop has a pretty steep learning curve, so if you’re new to accounting, make sure that you have plenty of time to learn the software before getting started. Make sure to take advantage of QuickBooks’ support resources, as well as resources from Merchant Maverick, to make it easier to learn the software.

QuickBooks has a variety of resources available to help you learn how to use the software. You can also use the QuickBooks Online test drive to explore the features using a sample file, so you don’t have to worry about making any errors that affect your company file. QuickBooks also hosts numerous webinars to help users get the most out of the software. Webinars last an hour and cover topics such as managing expenses, using QuickBooks Time, and sales and invoices. You can sign up for a webinar directly through QuickBooks.

Start with our QuickBooks Pro tutorial series, which makes it easy to learn the basics you need to use QuickBooks Desktop in your business successfully. If a transaction appears to be missing or something is off with your books, you can view a report of deleted and voided transactions. This report will show what action was taken, when the action occurred, and other transaction details. If you’re editing an existing transaction, simply open the transaction, click the Make Recurring link, fill in the information, and save your changes. Additionally, you can add integrations, including software you already use to pay bills, such as Bill.com. We’ll dive further into integrations further along in this post.

This accounting method presumes that your most recent products will be the first to sell . If your inventory costs fluctuate between the first and last items, this bookkeeping method helps keep the most accurate records possible. If learning the ropes of small-business bookkeeping sounds intimidating, have no fear.

Ask clients for reviews

Services, you need a full 360-degree view of your client’s business so that you can make important decisions of cost-cutting, forecasting, etc. To get a clear picture, you have to integrate all other financial tools with QuickBooks. The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. Enter the appropriate payment account, adding a new account if necessary.


Recording just the what is bank reconciliation of those supplies with the cash method might give you an inaccurate picture of how much you are — or should be — spending on supplies. To understand the difference between these two methods, take this example. Say you ordered some new machine parts from a manufacturer.

You can also easily view your favorites through the icon bar by clicking Run Favorite Reports. You can secure your data on QuickBooks by backing it up. Now, you can’t store your entire files on the system because if it fails or crashes, your business will doom. For backing up purpose, QuickBooks Online is very useful as it can automatically back up your files on the cloud.

Sync your https://bookkeeping-reviews.com/ software and apps easily with integrations. QuickBooks Online integrates with over 650 business apps. QBO has some of the most popular apps across categories, including bill payments, employee management, invoicing, time tracking, analytics, inventory tracking, and more. From using keyboard shortcuts to using automations and scheduling, these QuickBooks Online tips and tricks can it even faster and easier to balance the books.

tips and tricks

This is a great example of a tool that “kind of” works but would be great to upgrade in 2023. With QuickBooks, you can pay bills with a credit card or debit card, automate recurring payments, set up multiple payment methods, and review outstanding payments quickly. You can even set reminders to ensure that no payment is missed or delayed. I love that is has features for freelancers and those that are self employed.

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Learn how to work smarter with QuickBooks Online, the popular bookkeeping tool from Intuit. In this course, QuickBooks expert Bonnie Biafore shares time-saving tips for getting more done in the US edition of QuickBooks Online. Discover how to work more effectively with lists, display data in different ways, find just the records you want, and format dates.

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Companies have to be very careful about their security. That’s because you have moral and legal responsibility to protect your clients’ financial records. Overall, QuickBooks is a very secured software, but when you integrate it with other third-party portals like banking websites, the chances of security breach gets higher. If you do get stuck, QuickBooks Online help is easily accessible from within the application, or you can check out the various QuickBooks Online training options offered by Intuit. When the bill becomes due, you can choose from a variety of payment options available in QuickBooks Online, including an option to pay electronically directly from the application.

As a small-business owner, solid bookkeeping is the best way to ensure that you get the most out of your return. By recording cash transactions when the money actually changes hands, you can simply cross-reference your bank statements with your bookkeeping records to ensure accuracy. Single-entry bookkeeping is simpler — you only have to record each transaction once. This can be sufficient for very small businesses that aren’t incorporated.

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Reporting crucial financial dataabout your firm to potential investors and other stakeholders. Bookkeeping programs that incorporate graphs, charts, and other visual aids make it easier to increase data precision and improve communication when you’re wooing investors. While accounting encompasses these data-gathering duties, this field also tends to involve analyzing the numbers and making profit and loss projections. However, bookkeeping as a term doesn’t necessarily include such long-term calculations and analyzes.

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